Deciding not to accept a job offer can be just as important as accepting one. Handling the situation professionally ensures you maintain positive relationships and leaves the door open for future opportunities.
- Respond Promptly
As soon as you’ve made your decision, inform the employer. Delaying unnecessarily can inconvenience them and affect your professional reputation.
- Be Courteous and Professional
Always thank the employer for the opportunity. Acknowledge the time and effort invested by the interviewers and the organisation.
- Keep It Concise
You don’t need to provide a lengthy explanation. A simple, honest reason, such as career alignment, personal considerations, or timing is sufficient.
- Leave the Door Open
Express interest in staying connected. You never know when paths may cross again, so maintain goodwill and professionalism.
Example Rejection Email
Subject: Declining Job Offer – [Your Name]
Dear [Employer’s Name],
Thank you very much for offering me the position of [Job Title] at [Company Name]. I truly appreciate the time and effort you and your team invested in the interview process and the offer.
After careful consideration, I have decided to decline the offer. This was a difficult decision, but I believe it is the best choice for my career at this time.
I am grateful for the opportunity and wish [Company Name] continued success. I hope we can stay in touch and potentially collaborate in the future.
Thank you again for your understanding.
Best regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
Key Takeaways
- Decline promptly to respect the employer’s time.
- Be polite and professional, showing appreciation for the offer.
- Keep your explanation concise and honest.
- Maintain relationships and leave the door open for future opportunities.
By handling a job offer decline thoughtfully, you preserve your professional reputation while making the best decision for your career.
