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Secretary – Lymington – Salary of £25,000 per annum

Secretary – Lymington – Salary of £25,000 per annum

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Bond Williams
Professional Recruitment

Secretary – Lymington – Salary of £25,000 per annum

A Secretary is required for our client based in Lymington to join the team to provide highly extensive secretarial skills to the Chief Executive, as well as supporting ad-hoc and strategic projects across the company.

The working hours are Monday – Friday equating to 37.5 hours per week.

Main responsibilities:

  • Diary management and meeting arrangement/planning/preparation
  • Management of incoming emails; document drafting and review (including letters and contracts)
  • Arranging of accommodation and travel
  • Greeting visitors
  • General administrative support and secretarial duties.
  • Provide administrative and governance support to the Chair of Trustees including assisting with the recruitment and induction process for new trustees when required
  • Maintaining relevant trustee records and ensuring statutory paperwork for trustees remains up to date.
  • Be first point of contact for the Chief Executive, SMT and Trustees when dealing with face to face and telephone enquiries
  • Provide secretarial support to the Board of Trustees, Management Board, SMT, Directors Board, and Sub-Committees, including arranging of meetings, drafting of agendas, timely distribution of papers, minute taking and maintaining oversight of actions arising.
  • Act as policy manager, maintaining oversight and efficient co-ordination of policy management and ensuring adequate systems are in place to enable effective access.
  • Support strategic and cross-hospice projects as required.
  • To ensure that the conduct complies with all relevant requirements of charity and company law and within its own constitution and work with the SMT Team to ensure that all legal and statutory company requirements are adhered to in a timely manner.
  • Provide support and admin support for the medical team in the absence of the Medical Secretary.
  • Provide cover and support on both reception desk in the absence of volunteer cover.

Key Skills:

  • Proven experience of working as an Assistant/Senior Secretary for an Executive Director or Senior Manager.
  • Accurate minute taking experience is essential
  • Experience within a healthcare or charity setting is desirable.
  • Excellent communication and interpersonal skills to build relationships
  • Excellent organisation skills and able to respond to changing deadlines professionally and efficiently.

For more information on this role, please send your CV to [email protected] or alternatively you can apply online.

Bond Williams Professional Recruitment are an equal opportunity employer and operate as an Employment Business and Recruitment Agency

Job Overview
Office & Commercial
Offered Salary
Up to £25000 per annum
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