Executive Assistant – Romsey – Temp – up to £35,000 depending on experience

An Executive Assistant is required by our client based in Romsey to provide comprehensive and proactive administrative support to Managing Partner and Global Client & Market Lead, supporting them with a variety of EA and Admin duties as required. This is a great position for a proactive EA who is willing to go the extra mile.

The working hours on this role are Monday – Friday 9am – 5.30pm. This is a temporary position.

Main responsibilities:

• Providing full diary management
• Meeting and call organisation, including documentation, agendas, and presentation material
• Meeting attendance, taking and distributing minutes and managing progression of agreed actions
• Proactively and effectively managing email correspondence (screen all emails, responding, deleting, filing and archiving where appropriate) with key senior internal and external stakeholders
• Managing global travel bookings, visa and passport applications
• Booking restaurants, taxis, couriers and venues
• Organising complex multi-city, and multi-country conference calls across global time zones
• Organise team meetings, senior management meetings, conference participation
• Data entry of F2F entries
• Sales report generation for distribution (weekly and monthly) for Service leaders
• Type and proof correspondence including letters, memos, proposals and reports
• Completing personal and company credit card expense reports
• Completing billable time sheets and monitoring project hours
• Maintaining a contact list of key internal and external stakeholders
• Adhering to internal risk assessment procedures including completing travel risk assessments and individual Health & Safety Plans
• Perform other related duties as requested or as responsibilities dictate.

Key skills:

• Excellent IT skills with knowledge of Microsoft Office.
• Able to write letters and emails in a highly professional manner.
• Good organisation skills and be self-motivated.
• Able to work in a fast-paced environment and manage multiple parallel tasks.
• Excellent verbal and written communication skills.
• Efficient and has excellent time management skills.
• Extensive experience providing personal assistance to senior leaders in an international company.
• Proficient in Microsoft Office, including Outlook, Excel, Power Point, Word, and other applications such as LinkedIn.
• A background in professional consulting services is preferable but not essential.

For more information on this role, please send your CV to [email protected] or alternatively you can apply online.

Bond Williams Professional Recruitment are an equal opportunity employer and operate as an Employment Business and Recruitment Agency